This is what will be discussed in this article.
In what cases do they write an application to the school principal?
An application from the parents of students to the director can be drawn up in a variety of cases:
- for admitting a child to grade 1 or dropping out of school (when transferring to another school);
- with a request to release the child from classes for a certain period in connection with the arisen good reasons;
- with a request to release the child from physical training in connection with the previous illness or injury;
- to explain the reasons for the child's absence from class on a certain school day;
- with a request to change the teacher, transfer the student to another class, repair the class at the expense of the school, etc.
Rules for drawing up an application to the school principal
- When writing an application, it is important to strictly follow the spelling rules. You should not send statements containing errors, corrections or false information.
- Parents should adhere to the formal style when presenting the essence of the request. It is important that the content is presented fully, clearly, concisely and without unnecessary emotions.
- It is recommended to fill out an application on sheet A4. It is advisable to compose it in electronic form so that you can easily correct the mistakes made.
- On the left side, you should leave a small indent, equal to about 4 cm. This distance is necessary for comfortable reading of papers filed in bulky folders with materials.
- On the right side of the document, a column is made where the name of the institution and full name are indicated official to whom the application is addressed. In addition, the parent of the student who made the application indicates his full name.
- After the introductory part, the word "Statement" is written.
- The main text follows. The statement is written in any form with a detailed description of all the circumstances of the case.
- Then the parent indicates the date of the application in the lower left part of the document and puts his signature with a transcript in the lower right part of the document.
How to fill out an application for admission to grade 1?
Many educational institutions post blank samples and examples of filling out applications for admitting children to grade 1 on their websites.
According to the provisions of Art. 9 of the order of the Ministry of Education and Science of Russia of January 22, 2014 N 32, in the standard application for admitting a child to grade 1, his legal representatives note:
- Full name of the child.
- Information about the birth of the child.
- Information about the place of residence of the child and his parents.
- Contact details of parents or legal representatives.
In the introductory part of the application, the parents indicate the full name of the educational institution where they plan to send their child for education. The date on which the document was drawn up is indicated below. The application must be signed by the parent (legal representative of the child) who drew it up.
When considering an application, the correctness of filling out the document plays an important role. Therefore, parents wishing to draw up an application addressed to the school director must strictly follow the basic rules for filling it out and clearly describe the essence of the complaint or request, avoiding factual or grammatical errors.
An effective letter of request in 5 steps
Request letters are an integral, important and necessary part of business correspondence... On the one hand, these are tactful and diplomatic inquiries on current issues, on the other hand, they are a tool for achieving certain goals of the addressee. The purpose of any letter of request is to induce the addressee to take certain actions necessary for the author of the letter. How to write a letter of request to get as close to a positive response as possible?
Any letter of request should consist of a well thought out rationale and a clear statement of the request. In addition, you can use techniques that increase the effectiveness of the letter.
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Step 1. Who are you applying to?
Contact the addressee personally, better - by name and patronymic:
"Dear Ivan Ivanovich!", "Dear Mr. Ivanov!"
Firstly, you express your respect to the addressee, and secondly, a request addressed to a specific person imposes on him the responsibility for its implementation. There are situations when a request is addressed to a team or group of people. In this case, it is also advisable to personalize the appeal as much as possible:
"Dear colleagues!", "Dear managers!", "Dear junior employees!", "Dear employees of the HR department!"
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Step 2. Why are you contacting me?
Compliment the recipient. When you compliment the addressee, you are answering his question: "Why are you addressing this question to me?" Recognize his past merits or personal qualities.
“You are always ready to listen and find the best way to solve the problem of almost everyone who turned to you. And, I must give you credit, you have helped a lot. "
"You are the leading expert in the field ...".
"You have helped many people to resolve the most difficult issues in the field ...".
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This technique will allow the addressee to take a closer look at the request and try to find an opportunity to satisfy it.
A compliment is appropriate when it comes about non-standard requests, when the addressee needs to win over, when you need to pay attention to certain merits and qualities that are necessary and important to fulfill your request.
It is very important not to cross the line between a compliment and rude flattery. Be sincere.
Step 3. Justification of the request
Any request must be justified as to why you are making this particular request. Put the addressee in the context of your problem.
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At this stage, you need to choose the three most weighty arguments for the addressee. It is best to arrange arguments according to the scheme: strong - medium - strongest.
Requests are of different difficulty levels, so the addressee is not always interested in fulfilling someone's requests. He needs to be convinced that fulfilling the request has potential benefits:
Offer to realize some attractive opportunity for him related to the fulfillment of your request:
"At all times, businesslike, enterprising people have sought not only to achieve material success, but also to leave their mark in the history of the Motherland, be remembered for good deeds, and gain respect."
« Successful activity of any professional community- this is, first of all, understanding and support from friendly Unions, participation in joint events and projects».
« Of course, your big goal is a clean and comfortable city for people.».
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Or, voice a problem that is very relevant to your addressee:
“You, as a wise master of the city, are probably worried about the disorderly walks of children of different ages in unsuitable places, which leads to more frequent accidents and an increase in child crime. "
"Your department has received more frequent requests for non-core issues, which takes up a lot of invaluable working time."
Show how your request can help realize the opportunity:
« And today, when our country relies on young people, it is difficult to find a more necessary, sacred cause than helping young men and women from disadvantaged families. There are those in our city who are already providing such assistance - under the auspices of the mayor's office, our Heritage charity center operates on donations from citizens, teaching difficult teenagers folk crafts. "
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"Equipping specialized places for the pastime of children of different ages will help reduce the level of child crime and minimize accidents involving children."
Describe the significance of the request
When there is nothing to offer to the addressee or in the context of a given request it is inappropriate, then it is better to bring the addressee up to date. Here you need to describe the situation as fully as it is necessary to understand the relevance of the request and the importance of fulfilling it. The significance of the request must be described in such a way as to "take it for the soul." If the request does not belong to the category of "sentimental", then you need to show the addressee the causal relationship, which will allow the addressee to fulfill the request.
“From (date), according to the lease agreement No. X, the rent for 1 m 2 is 20 USD. in a day. Over the past three months, there has been a decline in trading activity due to economic instability and social unrest. The average profit from trading is $ 10. per day, which is not enough even to pay the rent. If measures are not taken, then private entrepreneurs will be forced to close their outlets that can negatively affect your income. "
Thus, you must make it clear to the addressee that the fulfillment of the request carries the prospect of receiving material or non-material benefits.
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Step 4. Statement of the request
When the addressee is prepared, you can state the actual request. The text of the request should be sufficiently concise and extremely clear. In no case should there be ambiguity or understatement in it. For example, if we are talking about a reduction in rent, then it is important to indicate to what level:
“We ask you to reduce the level of rent until the situation stabilizes to $ 5. per m2 per day ".
If we are talking about the provision of services, then make the request as specific as possible, indicating the desired dates, price issue, etc .:
“To equip a pottery workshop, you need a kiln for firing ceramics - we ask you to help us in purchasing it. The cost of the furnace with the installation is 998 thousand rubles. "
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V this example it is not entirely clear what kind of assistance is required from the addressee. Better to ask you to be more specific: “We ask you to help us in purchasing a kiln for firing ceramics by transferring $ 333 thousand to the account of the company for the production and installation of kilns”.
Whatever you ask for, the addressee must know exactly when, what, how much and at what price you want to receive. A generalized request is more at risk of being refused because the addressee does not always have the time and desire to deal with the details. In addition, you run the risk of getting not what you want, transferring the initiative to the addressee.
For example, private entrepreneurs wrote a letter asking for a rent reduction, but did not indicate to what level they want to reduce the rent:
"We ask you to reduce the level of rent until the situation stabilizes."
As a result, they received a reduction in rent, but insignificant (by 1% of the available one). Thus, their request was granted, but little changed in the position of the initiators of the letter.
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In some cases, the text of the request can be highlighted in bold to make it stand out in the text, but do not overuse this technique.
Step 5. Summarize your request.
Repeat your request and emphasize how the addressee will benefit if the request is fulfilled. The request should be slightly modified. The best way is to construct a sentence according to the scheme: "If you fulfill the request, you will be happy."
“If you meet us halfway and reduce the rent for a while while the situation in the region stabilizes, you will be able not only to save more than 150 jobs, but also not to incur global losses due to the complete absence of rent.”
But there may be other options:
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“You can be sure that every ruble of your charitable donations will go to a good cause and help those who are in difficult situation children to grow up worthy citizens ”.
"You can be sure that every child's smile will give you moral satisfaction from your difficult work, and your efforts and efforts are an investment in worthy and happy citizens of the near future."
The main thing is to repeat the meaning of the request and the benefits of fulfilling it. The benefits don't have to be tangible. Remember that the addressee is a person, and feelings are not alien to him.
“We kindly ask you, II. Ivanov, arrange a meeting of applicants with the general manager of your company. We will be grateful for your assistance.
With respect and gratitude,
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Employment Center Director
“Dear Ivan Ivanovich!
It is not the first year that your company has been participating in the Applicant Career Guidance Program, helping them to make their choice of a profession.
You, as a HR manager, are interested in training professionals, and we are ready to help schoolchildren start preparing masters of their craft. Today, the profession of a manager is one of the most widespread, but many applicants do not have a clear idea of its meaning.
In this regard, we ask you to arrange a meeting of the general manager with applicants on March 23 at 15.00 on the basis of your company.
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Having told the guys about the secrets of the profession today, you are laying the foundation for training real professionals tomorrow. Perhaps, in a few years, it is one of them who will bring your company to new level development.
With respect and gratitude,
Employment Center Director
And do not forget about the design of the letter - this is the "face" of the organization. If the initiator of the letter of request is an organization, then such a letter is drawn up on letterhead with the signature of the head or an authorized person. If a private person - then it is enough to comply with the basic rules in the arrangement of the elements of the letter. These details are legally and psychologically very important for the addressee and the formation of the correct image of the sender.
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Thanks! Very good-hearted! I hope for results!
Thanks for the great article. Everything is very professional and understandable
Thanks for the lovely help in writing the letter! You helped me a lot.
Thank you! Very good article!
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In my opinion the shorter the better.
Thank you very much, you were taught to live in the field of writing letters!
Well. very relevant! Thanks.
Well, very relevant! Thanks.
Thank you, very accessible written
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Thank you, the information helped a lot.
Karina, unfortunately, we do not have such a sample.
Thank you. Very good article. And I need to write a request to Meru of the city with a request to install a sculpture (easel, height is about one and a half meters) of the decorative genre to the FINANCIALIST and to install at our administrative building of the Ministry of Finance of the region, we are approaching the 100th anniversary of the foundation. How would you play it nicely in a request? Thanks.
- MasterCard
© Mental Skills When using materials
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Statement to the headmaster from parents - rules of execution
Many parents, for some reason, faced the need to write a complaint to the name of the school principal. Such a document is considered official and must be drawn up in accordance with the established rules. First, you need to understand in what situations it is worth writing a claim. Since in most cases, a disputable situation can be resolved peacefully without attracting additional attention. At the same time, each parent must write a statement on any serious matter that requires notification of the manager. educational institution.
What is the correct way to write a complaint to the school principal?
Any parent seeks to protect their child from negative moments. But often it is at school that they happen. In most situations, the reasons for contacting the director may be the teacher's illegal actions. In such cases, first of all, it is required to deal personally with the other side of the conflict. If such actions do not bring the desired result, then a written claim should be sent to the name of the school principal. First of all, you need to figure out how to write a complaint against a teacher to the management of the institution.
The presented document is required to reflect the following points:
- Identify your personal data;
- Also, the indication of the full name is considered a mandatory moment. teachers, their contact details;
- FULL NAME. director;
- It is necessary to voice your complaints about the teacher;
- If we are talking about serious offenses on the part of the teacher, then your further actions and your requirements;
- Your personal signature with transcript and date.
Still, the most common complaint is considered to be the school principal from the parents against the student. In this case, do not rush to contact the administration of the institution. It is necessary to try to resolve the conflict without involving additional parties. If the parents or supervisor refuse to cooperate, you can only file a complaint against such a student. It is necessary to indicate the full name of the person. your child and his abuser, the reasons for the conflict and your requirements for resolving it.
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Sample application to the headmaster
The application must be written correctly and include the mandatory points:
Full name of the educational institution, full name director;
- Your data;
- The essence of the problem must be presented in a reasoned form;
- There is an opportunity to offer options for solving a problem situation;
- Your signature and the date of your request.
The claim must be correctly and legibly filed on A4 paper using the official communication style. Since the document is official, the availability of corrections is unacceptable. It is forbidden to provide false information, as well as use incorrect or offensive language.
Collective complaint from parents to the school principal
There are also situations when several parents are unhappy with the teacher's actions. In this case, it is preferable to write a collective complaint from the parents to the name of the head of the educational institution. So there is much more chance that you will be heard and listened to your request. It is drawn up in a manner consistent with the standard claim. The only differences will be:
- The need to indicate the personal data of all parents with their contact details;
- Information about the other side of the conflict (it can be a teacher, a student);
- Several signatures will be affixed to the application.
Responding to a parent complaint at school - sample
After submitting an application to the school administration, you will have to wait for an answer. How long to wait for it, and in what form will it be? By law, you are required to respond to your complaint within 3 days after registering it. Most often, you get the answer in writing. There is no generally accepted model of the corresponding document. However, there are some rules that must be followed:
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- Business style of correspondence - required condition document;
- The claim is written in free form, but with all seals and signatures affixed;
- In his response, the director reports on the measures taken to resolve the conflict and their effectiveness.
If it is not possible to resolve the conflict at the local level, then within 7 days the director is obliged to transfer your application to another department, for example, to the Ministry of Education. Duration of consideration of a claim in any government agency is 30 days. After that, you will receive a detailed answer indicating all the points of solving the problem.
In children school age situations often occur that cannot always be resolved without the involvement of parents. In such cases, competent actions of a relative can help the child in difficult moments. One of these steps will be to draw up a complaint to the name of the manager or to other authorities.
Request letter
A letter of request is one of the most common types of business correspondence. Among entrepreneurs, such letters are used when representatives of one organization turn to another with a request for a service. Such messages can be applied in a completely different situations, for example, if you need to get information about products, see samples of goods, meet a business trip, agree on some actions, etc.
Rules for composing a letter of request
We bring to your attention a general template for such a document for download:
The letter of request, for obvious reasons, does not have standard sample, but despite this it is a form of an official document. That is why, when drafting it, you should adhere to certain norms, established by the rules office management and business ethics. Before proceeding directly to the basic rules for its preparation, it should be noted that it can be addressed both to a group of persons (for example, managers, employees of the accounting department, lawyers, etc.), and to some specific addressee.
Like any other document, this letter should contain an introductory part, namely:
- information about the sending company making the request and the company to which it is addressed;
- the reason for the request (“due to delay”, “due to receipt”, “based on the results”, etc.);
- references to the basis (“based on an oral agreement”, “based on the conducted negotiations”, “based on a telephone conversation”, etc.);
- the purpose of the appeal ("to resolve the issue", "to avoid conflict", "to eliminate violations", etc.).
The following is the main part concerning the request itself. It must be expressed using any derivative form of the verb "to ask" ("we ask you", "we ask you", etc.), and since such a message, in any case, is a request for some kind of service, it must be written in a respectful manner. It is good if the request is preceded by a compliment (“knowing your great opportunities,” “admiring your organizational talents,” etc.).
If the letter contains several requests at once, then they must be indicated in separate paragraphs or paragraphs.
The unspoken rules of correspondence between organizations state that a response to a multi-stage request can also be sent in one message, with separate comments on each item. It should be noted that this type of correspondence reduces the volume of document circulation and, therefore, reduces the time for reading and processing such letters.
If the letter implies receiving a response within a certain period of time, then this must be indicated as correctly as possible in the text of the message.
As a rule, the secretaries of the organization send and receive letters (in large companies, whole departments are engaged in this). After compiling or reading them, they pass them on to the head of the enterprise for review. Exceptions are messages marked “confidential” or “in person” - such letters are sent directly to the addressee.
Instructions for drawing up a letter of request
Since this message is part of corporate correspondence, you must first indicate the author, namely: the name of the sending company, its actual address and telephone number for communication. Then you need to enter information about the addressee: also the name of the company and the specific recipient. Further in the middle of the line, you can immediately indicate that this is a request letter (but this is optional).
The next part of the letter deals directly with the request. Previously, it is advisable to justify it and only then express the very essence of the request. At the end, the letter must be signed (it is better if the head of the company or an authorized, trusted person does it), and also put the date of creation of the document.
How to send a letter
The letter can be sent by e-mail or by fax - it is quick and convenient, however, conservative sending through the Russian Post will allow you to make a solid and attractive letter. For example, you can make a request in handwriting in a beautiful calligraphic handwriting, or you can print the text on good, expensive paper.
Attention to such trifles will make it clear to the addressee how respectful the opponent treats him, and also once again emphasize the importance of the request. The only thing to remember is that letters through regular mail take a long time, so the message must be sent in advance so that the document is delivered to the recipient on time.
After sending the letter
This message, like any other document, must be registered in the outgoing documentation log. Likewise, the recipient of the letter registers the arrival of correspondence. In case of misunderstandings occurring in a business relationship, fixing the fact of sending and receiving letters will help you quickly understand the situation.
Examples of writing letters of request with explanations
So, we realized that a letter of request is a letter that contains a request to the recipient. The purpose of the text is to induce the recipient to take an action beneficial to the sender. The letter must contain a formulated request, its justification. It is advisable to formulate the request in such a way as to justify why it should be beneficial for the recipient to comply with the request. The sender should not only know the rules for composing the text, but also take into account the psychological nuances. Next, we will consider specific example templates, depending on the situation.
Letter of request for the allocation of funds
The letter is drawn up in the event that it is necessary to achieve the allocation of funds from the state, sponsors, individuals.
From the NGO "Help for Pensioners"
Deputy of the Legislative Assembly
Hello Ivan Ivanovich. I am a representative of the non-profit organization Aid for Retirees. We are engaged in helping lonely pensioners: we bring food, help with cleaning and repairs.
Our organization has existed for 5 years. Previously, we managed to finance our activities ourselves, however, due to the expansion of NGOs, funds began to be insufficient. We need money to rent premises, pay salaries to employees, purchase equipment.
At a recent meeting of the Government, the President mentioned the difficult situation of pensioners, noted that the situation needs to be urgently changed. In this regard, I am asking you for your rubles for the needs of the NCO Help for Pensioners.
Best regards, A. A. Petrova
The above text has been compiled in accordance with all the rules. It has:
- The name of the NPO and an explanation of its activities.
- A request for money, an explanation of their need (money is needed for rent and salaries).
- Mention of the President. It is necessary to justify the benefits of sponsoring for an official. What is the MP interested in? V career growth... The organization's help will help achieve this goal.
The specific amount of funds required by the commercial organization is also indicated.
Letter of request for the supply of goods
The letter is usually sent to the partners of the company. In the text, it is desirable to justify the mutual benefit for both companies.
To the head of the company "AAA"
From the head of the BBB company
Hello Ivan Ivanovich. We would like to order a set of products from your company (specify). We became interested in your product at the regional exhibition.
If you agree, please inform us about the terms of delivery and the terms convenient for you. We guarantee timely payment. We hope this will be the beginning of mutually beneficial cooperation.
Our contacts: (specify).
Best regards, Boris Borisovich.
Letter of request for a discount
Typically, such texts are sent to the company's suppliers. For example, an organization organizes exhibitions. She has a supplier - a printing house that supplies brochures, stands, booklets and more. The cost of the services is quite high. The crisis came, and it became difficult for the company to pay for the goods of the printing house. This may well be a reason to ask for a discount.
To the head of the Vostok company
From the head of the company "West"
Hello Ivan Ivanov. Our organization has been affected by the financial crisis. The number of contracts concluded with us has decreased by 20%. Unfortunately, the crisis has affected not only us, but also our clients. People cannot pay for our services in the same amount as before. Therefore, we have provided a 25% discount on tickets.
Due to the difficult financial situation, our company asks you for a 15% discount for the remaining six months of cooperation under the contract.
We sent out emails asking for a discount to all of our suppliers. If 20% of our partners provide us with favorable conditions, our company will withstand difficult times and will not close. We have already received a discount from landlords and the telephone company.
Best regards, Boris Petrov.
The letter contains the following important points:
- Explanation of the need for a discount.
- Indication exact size discounts, terms.
- An indirect indication that if the printing house does not provide a discount, the company will terminate the contract.
The text must be composed so that the letter is read to the end and agreed to the proposed conditions.
Letter of request for a rent reduction
Rent is eating up the budgets of most organizations. Its reduction allows the company to stay afloat in difficult times. The letter should be sent to the landlord.
To the head of the Plus company
From the head of the company "Minus"
Hello, Petr Petrovich. Our company was affected by the financial crisis. The purchasing power of consumers has decreased, business income has decreased. In this regard, we ask you to reduce the rent by 10%.
For all the time of our cooperation, we have never delayed payments. We hope that you will make concessions to us and we will keep our business relationship... We guarantee timely payment of the lease, despite the difficult financial conditions.
Respectfully yours, Ivan Ivanovich.
It is important to mention in the letter that the company had previously fulfilled its obligations in full. The landlord must be confident that the landlord will continue to make payments. The recipient must also understand that if he does not agree to the proposed terms, the renter will refuse his services.
Letter of request for payment of debt
Debt is extremely common in interactions between companies. If the organization is committed to further cooperation with the counterparty, which has a debt, a letter of request is sent.
Dear Ivan Ivanovich, we ask you to pay off the debt to our company in the amount of rubles. All this time, we continued to cooperate with you, hoping for the continuation of business relations. However, now we are forced to suspend the provision of services due to the lack of payments.
The amount of your debt is rubles. Please pay for it before March 1, 2017. If the debt is not paid, we will be forced to resolve the issue in court.
Best regards, Petr Petrovich.
The following points must be specified in the letter:
- The exact amount of debt.
- The date by which you need to pay off the debt.
- Measures that the company will take if payments are not received.
In the text, it is possible to mention a long-term successful cooperation with the organization. This should be a request, not a demand. The requirement is drawn up according to a different template.
Supplier deferred payment letter
The organization supplied the company with a batch of products, but did not pay for it. Debt has formed, but the debtor has no funds to pay. In this case, it makes sense to write a letter asking for an adjournment.
To the head of the company "Where is the money"
From the head of the company "Money is about to be"
Dear Petr Petrovich, we have not paid the debt in the amount of rubles. We do not shy away from our debts, but now we cannot make payments in full due to the difficult financial situation.
For 2 years we have maintained a successful business relationship with you, did not disrupt the payment deadlines. Today we are asking for payment by installments. Our company is ready to pay the debt in two stages:
- We will deposit rubles before March 1, 2017.
- rubles will be deposited before April 1, 2017.
We promise you timely payments. Thank you for understanding.
Respectfully yours, Ivan Ivanovich.
Letter of request to pay for another organization
The company's debt can be paid by another organization. Of course entity will not pay shares just like that. Typically, a letter of request is sent to the debtor of the company or to another person who has obligations to the company.
To the head of the company "Money is about to be"
From the head of the company "Where is the money"
Dear Ivan Ivanovich, you have a debt to our company in the amount of rubles. Our organization also has a debt to another company in the amount of rubles. We ask you to pay our debt to the creditor in the amount of rubles. In return, we will provide you with the installment plan for the remaining debt that you requested earlier. Thank you for understanding.
Best regards, Petr Petrovich.
Letter of request for assistance in resolving the issue
Any company can get up complex problems that cannot be dealt with without outside help. A letter of request for assistance can be sent when necessary, for example, holding events. The petition is sent to commercial organizations, government agencies.
Director of the company "AAA"
From public organization
Dear Boris Borisovich, I am a representative of the public organization Give Good. We are organizing and holding parties for children from the orphanage.
We ask for your help in organizing food supplies for the holiday. Of course, we will mention you and your company at the event. The holiday will be attended by representatives of the legislative assembly and the public.
You can contact us by phone XXX
Respectfully yours, Ivan Ivanovich.
Let's combine all the rules for composing a letter of request. First you need to introduce yourself, talk about your activities. But the introduction shouldn't be too long. Our goal is to get the recipient to read the email. If the text is too long, the recipient is unlikely to read it to the end. Then you need to start setting out your request. Accuracy is obligatory: indication of terms, amount of funds. It is important to understand that the recipient must feel the benefits. Therefore, the letter must indicate why it will be beneficial for the organization to fulfill the request. At the end, you need to say goodbye politely and without fawning.
Please help me write a letter to the official about reinstatement at work
A collective letter in defense of an employee can be drawn up for various reasons and in favor of any of the employees of the organization. The document can influence the decision on fundamentally important issues... The peculiarity of the document is in expressing the point of view of a whole group of people. FILESDownload an empty collective letter in defense of an employee.docDownload a sample of a collective letter in defense of an employee.doc Drafting rules First of all, a collective letter is a business document. In it, in a polite form, requests should be made to take into account some of the nuances of the case, to show compassion to the employee, or to take into account his positive qualities. In no case should you use colloquial expressions, stray into rudeness, threaten or be rude. It will not be conducive to acceptance constructive solution on any question whatsoever.
Letter to the director
Use introductory words and constructions for this: if possible, probably as follows from, as is known. 6. Business Etiquette requires to start a letter with the phrase "Honored" and write the name and patronymic of the addressee.
Important
If they are not there, then at the end of the letter, before the signature of the head of your organization, there must certainly be the phrase "Sincerely,". You can emphasize this respect in the text of the letter, using such adverbial cycles as: "carefully studying your notes, your comments ...", "observingly discerning your suggestions ...".
7. A service letter must certainly be written on the letterhead of the organization, which indicates its full name and Contact phone numbers... When implementing economic activity some heads of organizations are required to use official travel.
From article 166 Labor Code RF follows that the employee is sent on a business trip by order of the head of the organization.
Collective letter in defense of the employee
Info
The most effective collective letters in defense of the employee are written competently, reasoned, with a specific statement of the problem and a polite request. The attached sample and letterhead, of course, are not the only possible form of presentation.
They only outline the line of presentation. Addressee A collective letter in someone's defense can be addressed to both legal and physical. It can be made by both employees of an individual entrepreneur and an LLC. Moreover, a collective letter can unite employees from different departments of the same organization.
Any citizen of our country has the right to express his opinion regarding any actions or intentions of another. Therefore, a collective letter in defense of an employee can be drawn up by any group of persons who have the same position on this issue.
As for the number, two signatures are enough for a collective letter.
How to write a letter to the organization
For example, if we are talking about a reduction in rent, it is important to indicate to what level: “We ask you to reduce the level of rent until the situation stabilizes to 5 USD. per m2 per day ". If we are talking about the provision of services, then make the request as specific as possible, indicating the desired dates, price issue, etc.: “For the equipment of a pottery workshop, we need a kiln for firing ceramics - we ask you to help us in purchasing it.
Attention
The cost of the furnace with the installation is 998 thousand rubles. " In this example, it is not entirely clear what kind of assistance is required from the addressee.
It is better to formulate a request more specifically: "We ask you to help in purchasing a kiln for firing ceramics by transferring $ 333 thousand to the account of the company for the production and installation of kilns." Whatever you ask for, the addressee must know exactly when, what, how much and at what price you want to receive.
An effective letter of request in 5 steps
Why are you contacting me? Compliment the recipient. When you compliment the addressee, you are answering his question: "Why are you addressing this question to me?" Recognize his past merits or personal qualities.
“You are always ready to listen and find the best way to solve the problem of almost everyone who turned to you. And, I must give you credit, you have helped a lot. " "You are the leading expert in the field ...". "You have helped many people to resolve the most difficult issues in the field ...". This technique will allow the addressee to take a closer look at the request and try to find an opportunity to satisfy it.
A compliment is appropriate when it comes to non-standard requests, when you need to win over the addressee, when you need to pay attention to certain merits and qualities that are necessary and important to fulfill your request. It is very important not to cross the line between a compliment and rude flattery.
Be sincere. Step 3.
How to write a letter to the CEO
In the introductory part, you can refer to the regulations that guide you when compiling the letter and which serve as the basis for requesting or providing information. 3. If the circumstances and essence of the issue are more closely known to the addressee and were previously discussed, then the service letter is allowed to be written without an introductory part, setting out the question itself at once.
4. The main part of the letter should induce action, persuade or explain. Its text should be clear, distinct, short and logical. The facts stated in it must be verified and objective, digital data - as accurate as possible. Write the letter itself in a business, neutral tone... The text can be written in the first person in the exclusive or plural, or in the third person in the exclusive. 5. Avoid unconditional expressions in the text of the letter.
Lawyer's Guide
The successful activity of any professional community is, first of all, understanding and support from friendly Unions, participation in joint events and projects. " "Of course, your big goal is a clean and comfortable city for people." Or, voice a problem that is very relevant to your addressee: "You, as a wise master of the city, are probably worried about the disorderly walks of children of different ages in unsuitable places, which leads to more frequent accidents and an increase in child crime." "
Your department has received more frequent requests for non-core issues, which takes up a lot of invaluable working time. " Show how your request can help realize the opportunity: “And today, when our country relies on youth, it is difficult to find a more necessary, sacred cause than helping young men and women from disadvantaged families.
How to write a collective complaint against a manager or employee - a sample complaint
It must be written only if the issue to which it is devoted cannot be resolved by phone or during an individual meeting, and also if it must serve as an official document confirming the very fact of its sending. Think it over in advance and make sure that the addressee is chosen by you correctly and that the result will be in his competence if your letter is a request. 2. Only one question should be expressed in one letter. Several questions are allowed to be stated only if they are interrelated.
The addressee must immediately realize the essence and category of your letter, therefore it must be expressed in the very first phrases. In them, inform not only the essence of the question, but also the actions that you expect to receive as a result.
If the signatures are drawn up on a separate sheet, then when forming the next letter to another person (for example, to a higher, controlling organization), they will not have to be collected again. Registration In order for the paper to have legal force, it is enough just to collect the signatures of all persons participating in the protection of the employee.
However, for insurance, so that later it would be possible to prove the existence of the letter, it is registered. It is good if the company has a secretary position and the letter is addressed to the manager.
Then you can note the fact that the document exists with the secretary. If you wish, you can appoint one employee as a representative, so that he accurately reflects the general opinion.
Actually, this is always the case. The most proactive, encouraged by a large number of employees with the same point of view, forms a document, collects signatures, etc.
But what if the director himself travels on an official assignment, the tea turns out that he directs himself on an official assignment. Instruction 1. First of all, look in the charter of the society who has the right to issue administrative documents. If it is written there that only the chief (who is also the director) has the right to publish, then he must draw up the documents for the business trip. If you have delegated the right to sign to a deputy, travel documents are signed by this person. 2. Fill out a service assignment for sending on a business trip, it has a unified form No. T-10a. Here indicate the destination of the business trip, the time of its beginning and end (according to the tickets), the purpose of the business trip.
Sign the document. After the end of the business trip, fill out the report, the one that is located at the bottom of the form. 3. Issue an order to send the employee on a business trip (form No. T-9).
How to write a letter to the head of the enterprise from an employee
There are those in our city who are already providing such assistance - under the auspices of the mayor's office, our Heritage charity center operates on donations from citizens, teaching difficult teenagers folk crafts. " Or solve the problem: "Equipping specialized places for the pastime of children of different ages will help reduce the level of child crime and minimize road accidents involving children."
Describe the significance of the request. When there is nothing to offer to the addressee or in the context of the given request it is inappropriate, it is better to bring the addressee up to date. Here you need to describe the situation as fully as it is necessary to understand the relevance of the request and the importance of fulfilling it.
The significance of the request must be described in such a way as to "take it for the soul." If the request does not belong to the category of "sentimental", then you need to show the addressee the causal relationship, which will allow the addressee to fulfill the request.
If the charter stipulates the delegation of the right to sign to another person, he must draw up an administrative document. Enter information about the business trip here: destination and period of business trip, purpose and reason (service assignment). Sign the document or give it to the deputy for signature. 4. Issue an order for your temporary replacement. If there is a deputy, appoint him to act as the chief; if there is no such position on the staff, appoint another person. In the administrative document, write down the replacement period and the reason (business trip), specify a number of powers. 5. Issue a power of attorney for the deputy for the right to conduct business. Let's say, to represent the interests of the company in the tax instance. Take care of the signing of financial documents. To do this, you can contact the bank serving you and remake the signature card. 6. Draw up a travel certificate (form No. T-10).
In search of information and inspiration for this material, I realized one terrifying thing - 99.9% of training centers, trainers, educational structures and other "trainers" do not help potential clients get to the training.
I spent 4 hours looking for at least one site that provides training and downloads a letter, instruction or step-by-step script on how to persuade the head of the company to pay for the training.
Found (by chance) one company that prepared a letter to contact the manager with a request to pay for education.
What conclusion can be drawn? Why it happens?
Everyone has their own reasons. I figured out three possible ones:
- Everything is fine with them - the audience is always full.
- The organizers of training events believe that this is not necessary
- They believe that it is necessary, but do not know how to implement it
So that's it. This article is for audience members number 3. In this article, you will learn how to write a letter for a company executive.
Based on this information, you can create a template for your training event and distribute it to potential customers, who then independently supplement it, adapt it and send it to managers.
Let's help your potential customers become buyers.
Bad writing is better than unwritten
If you already have such a letter, that's good. Moreover, it doesn't matter which one. It is important that you are already trying to help your users.
But, if this is not the case, let's think together how to fix this situation.
Take a look at the email I found after 4 hours of scavenging search results.
This is a real document that I downloaded from an educational company website. Let's be correct, so we'll do without names and titles.
It's good that the company openly provides such a template - for this, a BIG THANKS and respect. This move clearly demonstrates customer orientation. The company knows that a future student will have to discuss paid education with a supervisor.
Imagine that the recipient of this letter is YOU. The employee sent him in hoping that you would pay for his training.
Read this letter carefully. Read it again and make a decision - whether to pay for training for an employee or refuse him.
What would you do? Convincing enough? Are you ready to meet halfway and send an employee to study?
Your decision is your decision. If you agree, that's cool. The text has fulfilled its task. And if not, think about what was missing to make a decision. This will be what you need to add to your email to increase its effectiveness.
3 amendments before edits
Before you start writing or strengthening such a letter, you need to make several amendments at once.
- No text will work if the leader is not interested in the development of the company. He himself needs to be trained.
- A normal leader will not pay for the training of an employee who already cannot do anything. He does not see the potential for growth in this particular person.
- The letter will not work if the educational event, organization, or a specific trainer are familiar to the market as translators of low-quality irrelevant knowledge and skills.
It is important to understand that the leader of each business is different. A good letter asking to pay for employee training is just one link in the decision-making chain. And if everything is in order with the rest of the links, then the letter should be excellent.
Obvious source error
Let's take a fresh look at the letter we downloaded and think together. What does the author say to the manager?
I propose to immediately highlight the "interesting" moments.
Now you have seen everything for yourself.
Honestly, here I just want to add:
"…In the attached file detailed information about the courses in which I want to study at your expense and LEAVE YOUR COMPANY. "
Writing such a letter to your advantage is a very short-sighted move. It's even worse than saying the same thing orally.
What is important to consider before writing?
New knowledge of an employee is not the most important thing that a manager is interested in.
At the same time, one precise and well-aimed thought can radically change the message of the appeal:
The employer will send a specialist to study in three cases - if he can earn money on it, if he can save on it, and if the applicant is his son or daughter.
Naturally, the third option is a joke.
Will the manager "SPEND" money on employees? No. But he confidently "INVEST" in education if he feels that it is beneficial for the company.
It is from this that we need to make a start. Think not about yourself, but about who you are writing to.
Therefore, we have an unspoken rule - the employee must prove the return on investment in his education. In this case, the purpose of the letter will be achieved.
What else is wrong with the source code?
Above, we noted the overkill for the benefit of ourselves, and not for the leader.
We are talking about additional questions that arise when the manager reads the letter.
Here we come
Initially, we had a beautiful letter from an employee. His desire is obvious. But the lack of experience in composing such letters and the lack of understanding of the necessary accents played a cruel joke.
As mentioned above, a bad letter is better than an unwritten one. But, it is much cooler when there is a sensible letter, with the help of which the likelihood of achieving a result increases.
Let's think about how to do it all right.
How to write a letter to the manager to pay for employee training?
For starters, hold step by step plan composing a letter:
- Greetings
- Focus on zone problems
- What needs to be done to solve these problems
- Positive result of previous actions
- Information about the event
- Request
- What specific result will we get?
- Social proof
- Call to action
Now let's go in order
1. Greetings
This moment is individual. Each company has its own chain of command, so decide for yourself how to contact the manager.
- "Peter, hello ..."
- "Dear Petr Alekseevich ..."
- "Mr. Alekhin ..."
- "Dear Mr. Alekhin ..."
- "Greetings, dear Mr. Alekhin ..."
You don't have to think long about how to say hello. Just say hello, as you are used to in relation to a specific person.
2. Focus on problem areas
We learn to solve specific problems. This means that there are probably certain problems that we can solve after the training event. Let your boss know about it.
Yes, this is too long a text, then it is given for a clear understanding, where you should start a request to pay for training.
The employee, like no one else, knows what problems are present in his area of responsibility. And the manager knows about the results of the work. You need to correctly describe these problems before proceeding to the next point.
3. What does it take to solve these problems?
Here we describe how you can correct the problem situation. It's like a hint to change course.
"Now it is important for us to learn new skills that will help us meet these challenges."
There is no need to describe much here. It's a smooth transition. Don't force your boss to dive into reading a long text. Keep it short.
But if you have enough space and want to be more detailed, use the following option:
Yes, with the details, everything looks much more convincing. But don't get carried away. Save space on the page and time for the manager.
4. Positive result of previous actions
If in the past an employee studied at a certain training (even if it was free), there is no need to remain silent about it, since there is a trump card in his hands. Feel free to share what you learned, how you applied it, and how it benefited the company.
But this is an optional item. If you don't have a positive experience, don't be creative. Better use social proof. More on this later, but for now let's move on to the next point.
5. Information about the event
It's time to present the event:
There is no need to paint a lot about the event. If the manager is interested, he will follow the link and carefully examine everything.
6. Request
And now we come to the place where the request is formulated. How exactly?
Do not beg, but turn the request into a necessity (for the company). You have already done this above. Now it remains to formulate briefly.
7. What concrete result will it give?
This is one of the most important points - in it the leader must feel that this whole idea will not be in vain.
The goal should be specific. Try to write in such a way that the leader himself wants it.
8. Social proof
This is not the most important point in your letter and is optional. But, if possible, add for persuasiveness.
If there is a true case, show it. If not, skip this point. Write only the truth.
9. Call to action
And here is the end. Just don't make a direct call to action like in sales copy or commercial offers- "buy", "order", "pay", etc.
Your manager needs to digest all the information. Use the following call.
And, of course, the signature. In addition to your full name, leave your contacts so that the manager can contact you. Don't forget your phone number. Suddenly he will pick up the phone in 5 minutes and dial you.
- Gather all the information you can about the event. Print out the program, find feedback from past students, and then provide this information to your boss if requested.
- Focus on specific benefits. First of all - on the material return for the company as a result of your training.
- Communicate training in advance so that the manager has time to set the budget. After all, it is not always as easy as it seems (even if you wish).
- During the learning process, attend all classes, complete the tasks received so that the boss sees how productive you are in this matter. Justify his trust.
- Take notes all the time and reread them. Discuss the material with colleagues. All this will help you learn new knowledge and skills.
Summary and downloads
If you collect all the pieces of a new letter that we got, we end up with 1.5 pages in Word. For some, this will seem like too long text that the manager does not want to read. Keep in mind that this is just an example and that you need to understand how to write such a letter and where to highlight the accents.
In any case, each text can be shortened for convenience. I am attaching three downloadable documents to this article. In them you will find a complete and abbreviated version of this text, as well as a scheme of actions when writing a letter to the head.
Download the one you need. And better all at once. It will come in handy.
The article turned out to be great. I wanted to give instructions on how to solve a specific problem. Namely - write a letter to the manager, after reading which he will pay for your training.
I hope I succeeded. And if you still have questions, ask them here in the comments or in social networks on the pages of Denis Kaplunov Studio.
And that's all. Enjoy your learning.
P. S... If this material turned out to be useful to you, send the link to the guys who may also be interested in it. It only takes a minute, and your friends will give you nice feedback. Thanks.
The letter to the director should be short and informative. You should not write multi-page retellings. A sample message can be downloaded for free from the link.
Letter to the director institutions can be of different content. Business appeals of counterparties, local messages of the organization's employees to directors, which have a written form, are more effective than telephone conversations and oral conversations. The source of information on paper is stored on the desks of directors, in the archives of companies and someday becomes in demand .. The template of the claim can be downloaded free of charge via a direct link.
The letter to the director should be short, clear and informative. You should not write lengthy texts and multi-page retellings. An exception is made by claims. No one is interested in ordinary offers and regular brochures. An appeal to the director must be given uniqueness, emphasize the main point in a few lines. After writing the content, it is worth preparing for further development events. A person interested in the text will ask many questions. Thoughtful answers, prepared in advance, will be a good addition to the presentation and will emphasize the author's competence in the question.
Mandatory points of the letter to the director
:- In the upper right part, the name of the addressee is written with the specification of the position and full name of the head;
- Your own details and contact phone numbers are recorded below;
- In the middle of the sheet, using polite phrases, an appeal is made by the name of the patronymic of the director;
- The introductory part consists of one or two lines;
- After the introduction, you need to go straight to the story;
- Each word of content must be thought over and checked several times;
- In the lower part, the date of writing, signature and decoding is put;
This document should be drawn up if the employee (no matter what position he occupies in this company) considers it necessary to convey something important to the attention of the head of the company and understands that the matter cannot be solved without his personal intervention.
Attention! A memo is often confused with a memo.
These two categories of written messages within the company are really similar in the most important way - they have an informational focus and imply certain actions from the person to whom they are addressed.
They relate either to a particular specialist or to the activities of a specific unit. Nevertheless, the memo is more hierarchically colored: it is always written "from the bottom up", that is, from a lower specialist - to a higher position.
The official one can be addressed to a representative of the same rank as the author, and to someone who is lower in position. Moreover, it is also addressed to representatives of partner organizations. In fact, a memo is a subtype of service, as well as an explanatory one.
For the difference between a memo and a memo, see the commentary of a specialist.
Does the manager have to write the document?
He should, but in those cases if he wants to convey something to the attention of a specialist or the head of a department and expects specific actions in response.
What sections does the memo consist of?
As already stated, there is no specially established pattern for such paper. However, there are rules for writing, according to the rules business communication, as well as the internal regulations of a particular company.
Samples of such a note are usually found in the local documents of the company - in paper form or provided to the employee along with an internal corporate e-mail. In the latter case (if it is customary in your company to address requests in electronic form), you need to use the read receipt function.
So, similar the document always contains:
- full name of the company and structural unit (from where it is written);
- registration number;
- indication of the addressee (you need to mention the rank, surname and initials, or the full name and patronymic);
- the name of the paper and its purpose (for example, a memo for repairs);
- text - the informational part (concise and to the point) and what actions are expected from the addressee;
- date;
- signature with decryption.
It is required to write concisely and to the point keeping in mind that office time is limited for each employee and it is expensive.
Important! No mistakes in writing language are allowed. You should also avoid clumsy and overly confusing and cumbersome phrases that can be interpreted ambiguously and distort the meaning of what you want to convey.
The principle of writing is always the same: what happened - what do you want - why do you think that the person you are contacting should do so. Additional weight will be given by writing a note on letterhead with the company logo.
It is also good to indicate the business implications of the current situation and how this will correct the addressee's intervention. For example, someone violates the internal routine and introduces discord into the team, as a result of which disunity has arisen in the department, the team spirit necessary to increase sales is disrupted.
It is best to stick to a business-like, neutral style. when contacting. Accordingly, you can not use obscene, slang turns, emotionally colored reviews, especially abusive, offensive or unethical.
If you want from the addressee not one, but several actions, they must be specified in a numbered list, each on a new line, separated by a semicolon.
Step by step instructions: how to make it right?
How to write a memo to the director according to the model correctly? In the right upper corner the "head" of the document is drawn up - to whom and to which department the paper is transferred, it is imperative to indicate the position and passport data. Below, in the center, there is a memo and its purpose (for example, for repairs, or for writing off, for raising or paying bonuses to an employee,), in the same place the registration number.
The text below is written - the essence of the question, first the informative part, then what do you want (for example, I ask you to issue an order for verification in relation to such and such an incident), or I ask you to replace the following equipment in such and such a department (telling first why this to make and in what state the existing equipment is).
Here is a specific an example of how such paper might look.
General Director of LLC "Lotos-V"
Sergeev Sergey Sergeevich
from the senior sales manager Ivanova I.I.
SERVICE NOTE # 21
(for repair and replacement of equipment)
I would like to inform you that in the sales department of Lotos-M LLC the computer equipment is unsuitable for further work and needs to be replaced and repaired. So at the moment, out of 8 computers (one for two employees), 5 are completely inoperative, 2 more are recognized by the system administrator to be repaired. Because of what happened, customer interactions are slowing down. Employees are forced to use the personal laptops and tablets they brought with them. The printer was also found to be beyond repair because it is very old.
I ask you to:
- purchase 5 new computers;
- order the repair of 2 computers;
- replace the printer in the department.
Sincerely
Senior Sales Manager, Ivanova Irina Ivanovna (signature).
So, it is clear that if an employee wants something from another employee, especially from the boss, it is must be drawn up in writing and according to the sample established in a particular company, in accordance with business ethics.
Only this gives a guarantee that your appeal will not be ignored and an exhaustive answer will be given to it, and only in this way your appeal will be regarded as rational, and not as a private request that the management (higher or general) can ignore.
