Russian legislation allows a person to work in several jobs - this is called “part-time work”. If desired, data about his part-time work can be entered into his work book. How such recording occurs and what is needed for this will be described in detail in this article.

The entry in the work book about external part-time work is regulated by Instruction No. 69 of the Ministry of Labor and Social Policy of the Russian Federation dated October 10, 2003. It says that the recording can only be made by a specialist from the QA of the enterprise (let’s call it the main one) where the employee has his main place of work. A record of part-time work is made on the basis of an order signed by the head of this enterprise.

In order for such an order to be issued at the main enterprise, the employee must apply to make an entry in his work book. He must attach two mandatory documents to the application: a certificate from the place of part-time employment and a copy of the order stating that he was hired there.

You can see samples of these documents here:

An entry in the work book about part-time work is made immediately after the entry about the main job. The serial number of this record will be one unit greater than the number of the record of the main work. The date of admission to part-time work is indicated as in the order of acceptance for this job. In the main column “Information about work”, an entry is made that the employee works part-time in another organization, indicating his position, department and the name of the enterprise itself. The last column indicates the number and date of the order according to which the person was registered for part-time work.

If the employee did not make sure that a part-time job was recorded in his employment record in time, he can do so later. Even after he quit his main job, the HR department is required to make such a record based on his later written application and providing them with all necessary documents.

The Labor Code enshrines the right of citizens to simultaneously perform professional duties in several positions or in several organizations. In this case we're talking about about part-time work.

Part-time work can be internal, when an employee combines professional duties within one company, and external, when additional income is brought to him by employment with another employer.

If such a situation arises in personnel practice, it is important for the accountant to know how to make a part-time entry in the work book (a sample will be presented below).

External part-time work: is registration necessary?

In accordance with Art. 66 of the Labor Code of the Russian Federation, which determines the procedure for maintaining work books, the employee is given the right to reflect the fact of part-time work in this document.

If a company employee is an external part-time worker, the main question when making an entry in the work book about part-time work is which employer should be contacted to make the entry.

First of all, the employee must know that the obligation to make an entry (Article 66 of the Labor Code of the Russian Federation) is assigned to the main employer. In this regard, having in hand a certified copy of the order or employment contract from the second job, the employee can contact the personnel department at the main place of work to make a record of part-time work.

Making an entry in the work book about part-time work: basic rules

To ensure that HR officers do not have any questions, the Ministry of Labor Resolution No. 69 dated October 10, 2003 developed and approved Instructions for filling out work books.

The principle of filling out is similar to making any other entry. The four columns contained in the work book must reflect the following data:

1. Number of the entry made in order;
2. Date of commencement of part-time professional duties;
3. Information about the employer and the part-time position held by the employee. Also in this column it is necessary to indicate that the employee works part-time at this place of work;
4. Information about the document on the basis of which an entry is made in the employee’s work book.

Entry in a part-time work book - sample:

Is it necessary to enter information about part-time work in the employee’s work book if the part-time job is internal?

In this case, it is important to distinguish between the concepts of internal part-time work and internal combination of positions that are similar in sound, but different in meaning.

Internal part-time work represents the fulfillment extra work at the place of primary employment during free time from performing primary duties. In this case, the employee also has the right to reflect this information in the form of an entry in the work book.

Entry in the labor record about internal part-time work - sample:

A part-time worker becomes the main employee: entry into the labor record

In personnel practice, a situation may arise when a part-time worker ceases to be such and becomes the main employee of the organization. How should this fact be reflected in the work book, and is it necessary to do this in principle?

In this situation, representatives of the labor inspectorate suggest that the employer do one of the following:

1. Terminate the part-time contract and draw up a new one, where the employee will appear as the main one. After completing all the necessary documents, the HR department employee makes an entry. In this case, the book must contain a record of dismissal (if an appointment was made) and a record of new employment.
2. By signing an additional agreement to the current employment contract. In this case, after preparing the appropriate document, the personnel officer can make an entry in the labor record.

Thus, regardless of which of the proposed methods the company uses, if a part-time worker becomes the main employee, an entry in the work book is required.

Currently, many people work part-time, having permanent job. Naturally, when the opportunity arises to get additional source income, not everyone thinks about whether the second job will somehow be taken into account in the labor account. But nevertheless, this question is relevant. Let's look at what a sample part-time work book entry looks like and what are the main nuances of working as a part-time worker.

What the law says

The work form contains all the information about all official places of work of a citizen and is an important document when calculating work experience. According to the Labor Code of the Russian Federation, if an individual has another place of work, in addition to the main one, this information does not need to be included in the employment record. But in practice you can encounter several situations:

1. A citizen takes a part-time job at his main job (internal part-time job), where he can be entered into his employment record without any problems. In this case, you do not need to submit any additional documents; everything you need is in the HR department.
2. A citizen expressed a desire to find a part-time job in a third-party company. Here, problems with registration may arise, since the boss at the first job may be against it.

The legislation does not regulate specific rules for drawing up a written statement regarding the entry of an external part-time job. In other words, the employee can express his desire both in writing and orally.

But many lawyers, based on practice, still advise correctly drafting a written request to make an entry in the employment form about a second job.

Below is a sample entry in a work book about part-time work.

Time limits

If an employee of an organization intends to work part-time, he needs to know that Russian legislation provides for temporary restrictions on additional official earnings. It turns out that the Labor Code of the Russian Federation does not limit the number of part-time jobs, but there is a time frame.

It turns out that according to the rules, a part-time worker can work no more than four hours a day, which is 16 hours a week. That is, in addition to the main job, a citizen can work for a specified amount of time (less is possible, but more is not). Based on this, maximum amount part-time jobs cannot exceed two.

It turns out that filling out a work book when working part-time is not so important; compliance with the temporary regime is considered more important.

Part-time rights

Regardless of what position a person works in, and whether it is a part-time job or a main job, the employee’s rights should not be violated. Therefore, the employee retains privileges at each job. These include a full social package, as well as the right to:

• on ;
• sick leave payment;
• annual leave;
• free education;
• benefits.

In other words, a second job should be perceived in terms of human rights in the same way as a first job. The exception is unofficial work. This is not the point employment contract and, accordingly, no entries are made on the employment form.

For official employment is presented below.

Why record

If the law allows you not to make records about additional official work, why do many employees insist on entering information about part-time work?

Firstly, everyone knows that any recording is seniority, and its presence affects the calculation of pensions in the future. Secondly, an additional record of the work performed can greatly help with future employment. A record of part-time work will be direct evidence professional competence employee.

There are situations when the management of an organization is categorically against extraneous entries in the work record, so the employee will have to defend his desire to make the appropriate note.

Decor

Before making entries in the employment record about part-time work, you need to properly hire such an employee. The registration procedure is not much different from the usual one. The process for registering a part-time worker is as follows:

1. Conducting an interview.
2. The applicant writes an application for combined admission.
3. Introduction to the applicant regulatory documents for reference.
4. Drawing up and signing an employment agreement (the main difference here from a regular contract is that it is necessary to indicate that the employee will work part-time).
5. Issuance of an order for admission to a combined position.
6. Filling out the work record (a sample entry in the part-time work book can be presented to the employee before filling out the form).
7. Registration of an employee’s personal file.

An employer may require a new employee to provide a certificate of first place of employment, which is the basis for accepting the employee as a part-time worker. Otherwise, the manager has the right to refuse employment.

After the certificate is submitted, we can talk about filling out a work book when working part-time. We will consider the features of its filling below.

Making entries about part-time work is no different from filling out an employment record at your main place of work. All columns must be filled in indicating the serial number of the entry, date of hire, indication full name the employee’s position and information about the document on the basis of which the employee received a part-time job.

There is a significant difference when filling out the document only in the types of part-time jobs. With internal combination, the organization that hires the employee for the position is not indicated, but with external combination, it is indicated.

Before making an entry for a second position, an employee can look at a sample entry in a part-time work book, which must be submitted by an employee of the personnel department or any authorized person.

External part-time job

External part-time work refers to official employment with another employer. The employment agreement must contain, in addition to the main points, additional ones. They contain information about the fact of part-time employment and the timing of the performance of duties.

As for working out time, as mentioned earlier, an employee should not work additional work for more than four hours. But these standards apply to civil servants, but as for private organizations, there are no strict standards, although overtime is not encouraged. A citizen must work no more than 40 hours a week.

Also, part-time work should not take more time than your main job.

How should the job be paid? The employer himself sets the payment. It can be based on hourly wages, the amount of work performed, general indicators, etc., or it can set a full rate that is determined for a specific position. Any of the listed facts must be reflected in the employment agreement.

Whether to make an entry in the work book about external part-time work or not is a personal matter for the citizen. If the employer at the main place does not object, then the employee can submit all the information from the second job for registration.

Internal part-time job

Internal part-time work involves an additional position with the same employer where the main work is carried out. There is no need to present additional documents; it is enough to express a desire to work in one more position (if there is one in the company’s open vacancies).

Let's look at filling out work books with examples. Part-time internal and part-time external jobs will differ only in the form of entry; otherwise, filling out the form is standard for any type of employment.

From part-time worker to employee

It also happens that a part-time worker leaves his main job and wants to join the staff for a second job. In this case, an additional agreement on changes in working conditions is drawn up. The document contains the following information:

• mode labor activity;
• changes in wages;
• job responsibilities.

At the main place of work, a citizen must resign of his own free will, which is recorded in the employment record. And at the place where the part-time job was registered up to this point, sign an additional agreement on hiring on a permanent basis. A corresponding entry is also made in the labor report.

The form of entry in the work book when transferring a part-time worker to work on a permanent basis is presented above.

According to the current labor legislation, every employer is obliged to properly organize the accounting, maintenance, storage and issuance of work books at an enterprise or organization. All of the above issues are dealt with by an employee appointed by order of management in accordance with the Rules established by government decree number 225 of April 2003.

When preparing work books, personnel department employees are guided by both labor legislation and internal instructions adopted at a particular enterprise.

Internal part-time job

When hiring

Part-time job internal type, documented, imposes additional social responsibilities on the employer. For example, he undertakes to pay insurance amounts for the employee at the main and additional workplace. Therefore, managers are more inclined to favor the idea that it is not necessary to conclude a separate contract with the employee and make an entry in the work book.

However, this opportunity is not always available to management - an employee may refuse to take on additional responsibilities without being released from the main work, and this is his legal right. In this case, a separate contract is concluded, and the employee may require that additional work be recorded in the work book.

To make such a mark, no additional documents are required; they are already available in the archives of the personnel department. Personnel department employees are guided by the order issued after the conclusion of a separate agreement. The order contains an order to amend the staffing table and accrual wages also in an additional workplace.

In the work book, information is entered in the section intended for information about work. In this case, you do not need to re-enter information on the employer - its full name is indicated above, in the entry on admission to the main place of work!

The responsible person fills in the following fields:

• The serial number of the record is displayed in column number one;
• the date of commencement of work received as a part-time worker is indicated
• in column number two;
• the structural unit and position held are recorded in column number three;
• the grounds for making this entry in the document are displayed in column number four (usually the number and date of issue of the order are entered).

It should be noted that such entries in work books are made after changes are made to the staffing table of an organization or enterprise.

We remind you once again that entering information on extra space Part-time work is not prohibited and at the same time is not established as an obligation for the employer (Article 66 of the Labor Code).

If the employee considers that such an entry will have a positive impact on the formation of his pension payments in the future, it must be entered into the work book. If such an entry contradicts the employee’s main type of activity, and he does not want to see it in his work book, the employer has no right to insist on making a note.

Upon dismissal

A record of dismissal is made only if information on admission to free employment was previously entered into the book. workplace. The procedure for entering data is as follows:

• the first column records the entry number, for example, it is the third in the work information section;
• the second column indicates the date of termination of employment according to the manual;
• in the third column it is written that this employee was dismissed from a part-time position (the reason and article according to which the contract was terminated are also indicated here);
• in the fourth column, information is entered on the documents serving as the basis for this entry (the number of the specific order and the date of its issue).

External part-time job

When hiring

Part-time work of an external type is formalized according to similar rules, with the exception of some points related to the specifics of such employment.

Work book of an employee applying for external part-time job, is located in the archives of the personnel department located at the main place of work.

Consequently, any entry in this document can only be made at the main place of work!

If an employee decides to register a job received as an external part-time worker, he must submit a document (a copy of the order or a certificate issued at the place of additional work activity) confirming the fact of being hired for a vacant position.

After which, the HR department employee removes the work book from the personal file of this employee, opens it in the “Work Information” section, and makes the appropriate entry:

• the entry number is entered in the first column;
• the second column records the date the book was filled out;
• in the third column information is entered on the employer, structural unit, as well as the position received (it must be recorded that this job was received as a part-time worker);
• The fourth column is devoted to documents confirming the fact of admission to a vacant workplace (the number of the order and the date of its signing are indicated).

Upon dismissal

Dismissals are recorded using a similar algorithm:

• first column - record number;
• the second is the date this entry was made in the document;
• third - recording the fact of dismissal indicating the name individual, structural unit and position (the reason and article according to which the contract was terminated is also indicated here);
• fourth - indication of documentary grounds (the number of the corresponding copy of the order and the date of its issuance by another employer are entered here).

Dismissal is most often confirmed by a certificate issued at the place of additional work (in the employer's personnel department).

This document contains information about the reasons for termination of the contract, as well as the number and date of issue of the relevant order. Based on the certificate, a note is made in the work book, and then the entry is certified with the wet seal of the main employer. can be obtained from the NFR at your place of residence or from a non-state pension fund.

Do you need to apply for a pension soon? Find out what documents you will need for this. Details.

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Recording "retroactively"

If for any reason an employee decides to make an entry in the work book in order to record the fact of a previous part-time job, employees of the personnel department must take into account that:

• if the employee is employed part-time at this enterprise, it is impossible to make any contributions;
• if the employee has already quit his main job, and the additional job has automatically become his main job, you can make entries in the book.

The main thing in this case is to have documents confirming the fact of work (certificates, copies of orders). The personnel department examines the submitted documents, determines their authenticity and makes appropriate entries.

It should be noted that records of admission to a vacant workplace are made within a week from the start of work and the date of hiring is written exactly. That is, the employee was hired for a vacancy on July 12, and the entry was made on the 18th - and this is completely legal. But the date of dismissal is always fixed on the last day of work before the issuance of the work book former employee.

Read about how to correctly fill out a record of hiring and dismissal of an external or internal part-time worker, download ready-made samples

Read our article:

How to make an entry in the work book about part-time work

An entry in a part-time work book has a number of features. Let us remind you that the work book cannot be transferred to another company; to make an entry, the part-time worker must provide only supporting documents. But we’ll figure out which ones exactly in the article. We’ll also look at how to register a part-time job and give examples of entries.

Let us remind you: the book is handed over to the personnel officer upon hiring (or started if this is the first service) and given upon dismissal. This is a strict rule, so the algorithm of actions will be as follows:

Step 1. Contact the HR department at your main job. The initiative must come from the citizen himself. The employer cannot arbitrarily write in the book about secondary employment, but he cannot refuse (66 Articles of the Labor Code).

Step 2. Compose an application, addressing it to the person responsible for filling out the books. There are no strict requirements for the text. It, in addition to the usual document details (data of the parties, date, signature), contains the request itself and a list of attachments confirming secondary employment. The list is given in the letter of Rostrud dated November 30, 2009 No. 3528-6-1: copies of the contract, employment order, extracts from them, certificate.

Step 3. The manager signs the order for the personnel department. It is compiled according to the organization’s record keeping traditions; there is no unified template.

Step 4. HR officer enters necessary information. It is very important not to confuse part-time and combination. These are not identical concepts labor law. Part-time work is a job accompanied by the conclusion of a contract, taking into account the time worked, annual leave etc. Combination - performing additional duties during regular time.

We will tell you how to fill out an entry in the work book about part-time work in another organization. Important: from previous entry you need to indent one line.

The first columns are drawn up as usual. In the third column it is written “Accepted to (full name of the organization) for the position of (name).” The fourth column indicates the details of the provided document-basis for hiring a second job.

To confirm the fact of dismissal from the second employer, the citizen must bring certified documents to the personnel department: a copy of the order, an extract from it, a certificate. The most important thing is that the date of termination of the contract is present and the reason is correctly indicated, using the terms Labor Code. This information will be sequentially entered into the book. No printing required.

Sometimes incidents happen: violation of the chronological sequence of records. This happens if the main thing has changed place of work and part-time work remains the same. This situation is not considered an error. And here serial numbers must be in strict order.