This course meets the requirements of the professional standard “Accountant” (approved by order of the Ministry of Labor and social protection RF dated December 22, 2014 No. 1061n).

Any company, regardless of the type of activity, is required to maintain personnel records. If you want to systematize and organize automated qualified maintenance personnel records, with the ability to draw up regulated personnel documents, generate reports based on employee data, take the course “1C: Enterprise 8. Salaries and personnel management ed. 3.1. Level 1. Personnel records.”

Purpose of the course: learn how to maintain automated personnel records using standard program documents in new edition 1C Salary and personnel management. The course is built on solving a cross-cutting problem, including all possible aspects of maintaining personnel records at an enterprise, from hiring to reporting.

During the learning process, practical examples Consideration is given to maintaining personnel records in the program, starting with settings personnel policy organization, scheduling and staffing table, and ending with settings own options reports. Great attention is paid to the competent formation of orders for personnel(hiring, dismissal, transfers, vacations, etc.).

The course is based on a cross-cutting example. The situation of starting accounting from “scratch” is considered, that is, starting from filling out the initial information about the organization and drawing up the staffing table and ending with the generation of reporting on employees and military records. Throughout the course, typical situations of maintaining personnel records are considered (drawing up and changing the staffing table, orders for hiring, dismissal and personnel transfers, sick leave, vacation schedules, orders for vacations and transfers of vacations, business trips, etc.).

The course is intended for specialists who maintain personnel records for organizations, managers and technical specialists, implementing and maintaining software products of the 1C:Enterprise 8 system. The course will also be useful to managers of organizations who want to conduct automated document flow for the purpose of personnel records. The course will be of interest to users who want to learn about the differences between the new edition of this software product.

The document registers the fact that an employee has been accepted into the organization under an employment contract.

It can be created in 1C in several ways:

1. Personnel records => Personnel records =>
2. Directory Employees => Enter document => Hiring to the organization. (Fig. 1)

Rice. 1 Entering a document from an employee form

In the document "Recruitment to an organization"(Fig. 2) on the “Employees” tab it is indicated:

• list of individuals hired;
• departments and positions where employees are hired;
• number of bets taken;
• dates of reception and periods of work, if employees are hired temporarily;
• The length of the probationary period, if any, is noted.

Rice. 2 Hiring to the organization. Employees

On the “Accruals” tab (Fig. 3):

• employee;
• type of calculation (for example, salary by day, various allowances, etc.);
• indicators for calculation (salary amount, bonus amount, etc.).

Rice. 3 Hiring to the organization. Accruals

After completing the document, data about the employee and his planned accruals are recorded in the 1C system and will be used in the future when calculating wages.

Document "Personnel transfer of the organization" registers in the system the fact that the employee changes his place of work and/or the amount of remuneration.
In the 1C system, a document can be created in several ways:
1. Personnel records => Personnel records => Personnel transfer of organizations.
2. Directory Employees => Enter document => Personnel transfer of organizations. (Fig. 4)

Rice. 4 Entering a document from an employee form

In the document “Personnel transfer of the organization” on the “Employees” tab (Fig. 5) it is indicated:

• list of transferred workers;
• department and position where the employee is moving;
• number of bets taken;
• date of movement;
• date of return to the “old” place of work if the employee moves temporarily.

Rice. 5 Frame movement. Employees

On the “Accruals” tab (Fig. 6) the following is indicated:

• employee (to change accrual);
• type of calculation;
• action.

"Begin"– starts a new accrual.
"Change"– changes the accrual that the employee already had.
"Stop"– stops the selected accrual.
"Do not change"– the accrual remains unchanged;

• indicators for calculation (salary amount, bonus amount, etc.)

Rice. 6 Frame movement. Accruals

Document "Personnel transfer of organizations" allows index earnings:
check the item “Indexation of earnings with coefficient” => indicate the indexation coefficient => “Fill in”.
After the document is processed, data about the employee and his planned accruals are recorded in the system and will be used in the future when calculating wages.

Document "Dismissal from the organization" registers the fact of termination in the system labor relations with an employee.
A document can be created in several ways:
1. Personnel records => Personnel records => Hiring to the organization.
2. Directory Employees => Enter document => Dismissal from organizations. (Fig. 7)

Rice. 7 Entering a document from an employee form

The following is entered into the tabular part of the document (Fig. 8):

• list of dismissed employees;
• date of dismissal;
• article of dismissal;
• grounds for dismissal;
• checkbox “Stop standard deductions”;
• parameters of compensation for unused vacation.

The software product 1C: Accounting 2.0 contains a personnel accounting subsystem, however, this subsystem includes a limited range of documents that allows hiring, personnel transfer and dismissal of employees. This subsystem is suitable for small businesses with a limited number of employees. The personnel accounting subsystem is available from the “Personnel” menu of the main menu of the program.
Also, the personnel accounting subsystem can be found in the “Personnel” tab of the program function panel.

The personnel records subsystem includes two directories: “ Individuals" and "Employees", which contain information about the organization's employees.
The directory “Individuals” reflects such personal data of employees as date of birth, gender, place of birth, citizenship, INN, SNILS, as well as addresses and telephone numbers. The "Employees" directory is intended to store information about labor activity employee in this organization.

Recruitment

The 1C: Enterprise Accounting program provides two options for hiring. The first option is when adding an employee, the program automatically prompts the user to create a job order.

The appearance of the hiring assistant is configured by default. In order to use it, you must enter the personnel number, last name, first name, patronymic, date of birth and gender of the employee. If information about this employee is already included in the “Individuals” directory, a window will pop up with a list of individuals with similar data. In this case, select what is checked in the list and click on the “Next” button. To avoid duplicates of individuals, it is not recommended to create new positions in this directory.

The next step in working with the hiring assistant is entering personnel information. In the window that appears, you should note the type of employment of the employee, select the department, position, date of employment, and also enter information about remuneration. If you uncheck the “Create a hiring order” checkbox, work with the assistant will be completed, but the hiring order will not be created.
On next stage indicates additional information necessary for payroll calculations, as well as for taxes and insurance contributions.

After filling in all the details, click on the “Finish” button. This assistant also offers to immediately receive a printed form of the employment order.
You can turn off the Hiring Assistant. To do this, you should use the change in user settings, which can be found through the menu “Tools” - “User and Access Management” - “List of Users”.

In the list that appears, select the user who needs to disable the automatic appearance of the job application assistant and click on the button.

In the window that appears, check the box next to “Do not use the hiring assistant”, and then save the changes made using the “Ok” button. The second option for hiring employees is to enter hiring orders in the appropriate journal.

If the use of the hiring assistant is not disabled in the user settings, you will have to follow the procedure described above, since in this case the hiring process will be carried out in three stages suggested by the assistant.
If the use of the Hiring Assistant is disabled in the user settings, the program will create new document recruitment, in which the user must select an employee and enter personnel data and payroll information. In this mode, it is possible to enter an order for a group of employees.

You can also print a job order from the hiring document.

Personnel movement

The “Personnel Transfer” document is intended for changing an employee’s personnel information or information about the calculation of his salary. This document can be obtained from the corresponding journal.

When you select an employee, all information about him, taken from the relevant reference books and the employment order, appears in the document. In order to change this data in whole or in part, you must indicate the date of translation, as well as change the information to more current ones, and then post the document. It is possible to make a personnel move for a group of employees. A printed form of an order to transfer an employee to another job is available from this document.

Dismissal

The “Dismissal” document is intended to terminate the employment relationship with the employee and is available from the corresponding journal.

To dismiss an employee, you must select him from the directory, indicate the date of dismissal and the reason for dismissal, and then save your choice using the “Ok” button. It is possible to make an order for a group of employees. From this document it is possible to print a termination order employment contract with an employee (dismissal).

Other printed forms for HR specialists

You can view the list of available reports on personnel in the “Personnel” tab of the program function panel.

Personal cards are printed for each employee according to the unified T-2 form. To receive this report, select an employee and click on the “Generate” button.
The “Lists of Employees” report is intended to generate a list of employees of an enterprise for a specific date. Employees for inclusion in this report can be selected and grouped by various criteria, available by clicking on the “Selection” and “Settings” buttons.
An application for voluntary entry into legal relations with the Pension Fund of Russia (DSV-1) is generated by selecting an employee and clicking the “Generate” button. It is also possible to obtain a blank application form.

Summarizing the above, it is worth noting that the personnel records subsystem of Enterprise Accounting 2.0 contains a limited list of personnel documents. Therefore, to maintain full-fledged personnel records, you will have to look for other printed forms yourself or use another software product.

In this article I will start overview of possibilities software product "1C Accounting 3.0" for calculating wages and maintaining personnel records. This will be a series of articles consisting of several parts, where I will try to cover this topic in as much detail as possible. In the articles I will mention another software product from 1C, “1C: Salary and Personnel Management,” which is a specialized software tool for accounting wages and personnel. This series of articles will cover the following topics:

Setting up salary and HR accounting parameters

Before you start maintaining personnel records and calculating salaries, you need to look at the “Accounting Parameter Settings” and check that the selected settings are correct. To do this, you need to open the “Directories and Accounting Settings” program tab and select the appropriate item in the “Accounting Settings” section.

In the settings window that opens, you need to go to the “Employees and Salary” tab. There are three groups of settings on this tab:

• Payroll and personnel records are maintained- paragraph "in an external program" selected if, for example, you will keep track of salaries and personnel in the 1C Salary and Personnel Management program, and upload the data (postings, payment slips, payment documents) to 1C Accounting; We select the “in this program” item when accounting is supposed to be maintained in 1C Accounting - we will leave this option;
• Account 70 “Settlements with personnel for wages”- you need to choose whether analytics will be carried out for Employees on account 70. As a rule, small organizations prefer not to detail this account, but large enterprises create it for each employee and we will leave this setting.
• Personnel accounting– the hint in blue explains everything and so on. We will leave complete personnel records.

It is worth noting the foresight of the 1C developers. They created a button with which you can quickly create everything personnel documents, if you used the shortened version and decided to switch to the full version - “Generate personnel documents.”

Personnel accounting

• Subdivision- we have small organization and therefore everyone will be listed in the same unit. In large enterprises, of course, people are divided into departments for more detailed accounting;
• Job title- It's clear);
• Employee- there is a peculiarity. You can create an Employee before creating the hiring document, or at the time of filling out the “Hiring” document;
• Type of employment– with us, all employees will work at the “Primary place of work”, but there are also accounting options for “internal part-time work” and “external part-time work”;
• date of receipt- also understandable;
• “Accruals” tabular part– this tabular part lists all types of calculations for which amounts will be accrued to the employee on a monthly basis. In our case, for Ivanov we will choose the type of calculation predefined by the developers "Payment by salary" with a bet of 40,000 rubles.

I also note that the 1C developers have provided a printed form “Order for admission (T-1)”, which is included in this document. Don’t forget to post the document after filling out all the fields.

• Petrova – accountant – 30,000 rubles;
• Sidorova – manager – 20,000 rubles.

In the “personnel records” section there is also a document "Personnel transfer". This document allows you to do the following:

• Transfer an employee to another division or to a separate division (branch);
• Transfer to another position;
• Transfer to another type of employment (Main place of work, internal or external part-time);
• Change the type of accrual.

You can also print from the document “Transfer Order (T-5)”.

In our case, there is no need to enter such a document. In the screenshot I will present the appearance of this document.

And of course, another document that you cannot do without in personnel records is a document "Dismissal." We will also not fire anyone for now, and I will limit myself only to appearance this document. All fields of this document are intuitive, I will only note that the document includes a printed form “Order of dismissal (T-8).”

• Personal data of the employee;
• Fired employees;
• Full-time employees;
• Personal cards (T-2).

Conclusion

So, the software product "1C: Accounting 3.0" offers us the minimum necessary set of tools for maintaining personnel records. However, the program is not specialized for these purposes. If you have a fairly large organization, then it makes sense purchase a specialized product “1C: Salary and Personnel Management” for maintaining personnel records and calculating salaries , especially since the price is now basic version is only RUB 2,550. You can get acquainted with some of the HR accounting capabilities of this program in the article – HR accounting. Instructions for 1C ZUP for beginners or a step-by-step description of all stages of salary calculation in 1C ZUP 8.

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ABSTRACT

by discipline

"Automated systems accounting"

"Working with personnel in 1C"

Introduction

C: Enterprise is a software product of the 1C company designed to automate activities in an enterprise.

Initially, the 1C: Enterprise product was intended to automate accounting and management accounting (including payroll and personnel management). But today this product finds its application in areas far from the actual accounting tasks.

The specialized payroll and personnel accounting subsystem included in 1C: Accounting solves the following problems:

.Accounting for the movement of personnel for each organization, including the preparation of documents and reporting

.Calculation of wages for company personnel with the preparation of relevant documents

.Calculation of taxes and contributions regulated by law, the taxable base of which is wage employees of the organization. And preparation of relevant reports,

.Reflection of accrued salaries, as well as amounts of taxes and contributions in accounting and tax accounting.

The 1C: Enterprise software system provides ample opportunities for maintaining automated accounting at enterprises, organizations and institutions, regardless of their type of activity and form of ownership, with different levels accounting difficulties.

“1C: Enterprise” allows you to organize effective accounting, personnel, operational trading, warehouse and production accounting, as well as payroll.

The purpose of this work is to get acquainted with the personnel in “1C: Accounting”.

1. Personnel accounting

Information about personnel in the 1C: Accounting information base is divided according to meaning.

To store information general about the employee, not related to the performance of specific job responsibilities(passport data, etc.) is intended for the directory “Individuals” (menu “Personnel”). To store information related to job responsibilities (organization, division, position, personnel number), the information register “Employees of the Organization” is used (menu “Salary” “Employee of the Organization”). Information about the conditions of remuneration is stored in the information register “Planned accruals of employees of the organization.” Such separated storage does not create any inconvenience for the user, but simplifies his work in a situation where one employee is registered in several organizations of the information base: general information such an employee needs to be entered only once to be placed in the “Individual” directory.

To enter information about a new employee into the information base, the consumer does not need the menu commands mentioned above: they are intended primarily for subsequent viewing of information.

In 1C: Accounting, information about personnel is entered using documents. The initial entry of information is carried out using the document “Employment”

1.1 Hiring an employee

Enter basic information about the employee:

Last name, first name, patronymic of the employee (if an individual with the same full name is already registered in the “Individuals” directory, then for a new employee the program will automatically offer to use the data of this individual)

Date of birth, gender of employee

In the “Organization” field, enter the organization for which we are hiring an employee

In the “Tab.number” attribute, enter the employee’s personnel number (by default, the next free personnel number in order is offered)

Enter information about the employee’s working conditions and place of work:

type of employment (main place of work, external or internal part-time job)

division, position, work schedule of the new employee, the number of positions he occupies, the number of months of the probationary period (if it is established upon hiring probation), employment date

details of the employment contract with the employee: number and date of the employment contract. In the case of admission under a fixed-term contract - the expiration date of the contract

We enter information about the accruals assigned to the employee upon hiring: we indicate the main type of accrual and its size, as well as a list of allowances provided for the employee and the values ​​of the indicators for their calculation

Enter Additional information about the employee:

PFR insurance certificate number

information about citizenship, disability, the right to standard tax deductions for personal income tax and income from a previous place of work

We specify a name clarification for the created directory element “Employees” (to visually distinguish directory elements corresponding to employees with the same full name.

At the end of the assistant's work, the following will be created:

personal data of the employee in the directory “Individuals”.

an entry about an employee in the “Employees” directory.

document “Recruitment to the organization.”

1.2 Dismissal of an employee

Open the menu item Personnel records -> Personnel records -> Dismissal from organizations.

So far, our list of layoffs is empty. Let's enter a new document Dismissal using the Ins key.

You don’t have to specify the document number; the program will automatically assign the required number when saving the document. The document date and organization are already filled in automatically.

Add a new line to the list of employees and enter the first letters of the employee’s last name in the Employee field.

The program will automatically select an employee.

Then we indicate the date when our employee will be dismissed and the article on the basis of which the dismissal occurs.

In this case, the Salary and Personnel Management program will check whether the employee indicated in the document was fired earlier. If such an action took place, an error message is displayed.

To save and post the document, click on the OK button. Now there is one entry on the list of layoffs.

The program also allows you to print the dismissal order. To do this, you need to open the document we created and select Form T-8 from the Print menu item.

Printable form The dismissal order can be sent to a printer and then handed over to the head of the organization for signature.

Switch to the interface Calculation of salaries of organizations (menu item Service -> Switch interface -> Calculation of salaries of organizations).

Select the menu item Payroll -> Primary documents -> Calculation upon dismissal of an employee.

Our list of settlements upon dismissal is still empty. Let's enter a new document Calculation upon dismissal using the Ins key.

You don’t have to specify the document number - the program will automatically assign the required number when we save the document. The document date, accrual month and organization are already filled in automatically. All we have to do is indicate the employee. To do this, enter the first letters of his last name in the Employee field and the program will select it automatically.

In the Order of dismissal group, in the Reason field, select the order. The program will fill in the field with the date of dismissal itself.

In the Compensation upon dismissal group, we indicate the number of days for which the benefits need to be calculated, and earnings for the duration of employment (if necessary).

We indicate the nature of compensation / deduction for vacation. Compensate for unused - select the calculation procedure By calendar days and the number of days for which vacation is compensated.

This document has two tabs for calculating average earnings:

Calculation of average earnings;

Calculation of average earnings for vacation.

On the first tab, the amount of average earnings is calculated according to the calculation algorithm for compensation upon dismissal and retained earnings, and on the second - according to the algorithm for vacation (by calendar days).

But we only need to calculate vacation compensation for the employee. Therefore, go to the Calculation of average earnings for vacation tab. As in the case of a business trip, we will fill in the employee’s earnings data automatically. Click on the Calculate button and select the option - Calculate average earnings.

After the completed actions, the Salary and Personnel Management program will fill the table with data to calculate average earnings. If you go to the end of the list of types of earnings, you can see that the tabular part reflects the amount of the employee’s salary accrued in September, as well as the amount of time he worked.

Let's go to the Accruals tab and calculate the payment. Click on the Calculate button and select the Calculate accruals option.

The tabular part of the document will display rows with the calculation results.

The program allows you to print out the calculation of average earnings and a calculation note in the T-61 form. Let's open the document we just created and from the Print menu item select the required form:

Calculation of average earnings;

Form T-61.

Select the desired form from the list and send it to the printer.

2. Payroll

2.1 Payroll method

All data for accounting for wages and related charges is also entered using documents, “payroll”, “salaries payable”, etc. (salary menu).

The listed documents have a general requisite “month of accrual”, in which the first day of the month for which the salary is accrued should be indicated. For example, the payment of salaries for January actually occurred on February 10. Then the date of the document “Salaries payable” should be indicated as February 10, and in the details “month of accrual” should be indicated as January 1. All calculations of accruals and deductions (at the end of the month) are carried out directly in the form of the “Salary Accruals” document. Salaries are calculated in the following order:

1)A new document “Salary accruals” is created, in its header the necessary details are indicated (“Date of document”, “Month of accrual”, “Organization”, you can specify a specific division of the organization).

2)The list of employees is filled in (the list can be filled out automatically using the “Remember” button on the command panel of the document form, and all employees registered in the organization in the month of accrual, their salaries and calculations of the amount of personal income tax will be automatically entered into the tabular section).

The document can be filled out automatically in two ways:

1.“By planned accruals” - in this case, the planned accruals of those employees who are listed in the organization specified in the document and the division specified in the document (if selected) are selected.

2.“List of employees” - selects planned accruals of employees who meet the conditions specified in the form that opens.

The amount of accruals is automatically filled in without taking into account the time worked.

3)The document is posted - the calculated amounts are recorded in the accounting register.

The document should include the amount of charges taxed at a rate of 13% (and 30%).

If during the month “Personnel Transfer” documents were issued for an employee with a change in the amount of the current accrual, then when filling out the tabular part of the “accrual”, as many lines with this accrual will be entered as different sizes was valid for a month. In this case, the accrual amount will be entered without recalculation relative to the time worked. Those. accrual amounts, if they depend on time worked, will need to be edited manually.

After entering and monitoring the data, the system calculates the employee’s salary and displays all the information in the Payslip window.

If you need to prepare calculations for the entire department, the accountant can use the List Calculation mode.

Information about the employee’s salary amounts is displayed in the Payslip in the form of a table of accruals and deductions. The data is presented by month and type of payment. For each month, totals are displayed for the sum columns; at the bottom of the table, the total total for accruals and deductions and the amount payable (or debt) are calculated.

2.2 Transfer of salaries to employees’ card accounts

employee salary program information

To distribute salaries transferred to the bank among employees’ card accounts, a special information exchange mechanism developed by 1C together with Sberbank of the Russian Federation is proposed. Data exchange on transferred salary amounts occurs using XML files. To read information from the received file, to generate a file intended for sending to the bank, special processing is used in the “Salary and Personnel Management” configuration

Conclusion

The result of this work may be familiarization and successful application in the further work of organizations of the 1C: Enterprise software product. We see that it includes not only accounting, but also the entire range of tasks for working with the personnel of an enterprise, namely: accounting for the movement of personnel in each organization, including the preparation of documents and reporting, calculating wages for the personnel of the enterprise with the preparation of relevant documents, calculation of taxes and contributions regulated by law, the taxable base of which is the wages of the organization’s employees, preparation of relevant reports, reflection of accrued wages, as well as the amounts of taxes and contributions in accounting and tax accounting. The 1C: Enterprise software product allows use in almost any enterprise, regardless of their size and type of activity. It also combines ease of use and reliability of information storage.

Bibliography

1.1C: Accounting 8. Guide to accounting. Enterprise configuration. Edition 1.6 Moscow. Company "1C" 2008

2.1C: enterprises 8.1. user guide. Moscow. Company "1C" 2008

.Automated systems Accounting. Ishchenko M.V. State Educational Institution of Higher Professional Education "Omsk" State University them. F.M. Dostoevsky" 2011

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